Venue

Scandic Bergen City

Address:
Håkonsgaten 2-7, 5015 Bergen
Telephone: +47 55 3333 00
Email: bergencity@scandichotels.com



Location of Activities

  • Workshop plenary sessions: Scandic Bergen City, Room Sydneshaugen
  • Workshop break-out discussion rooms: Sydneshaugen, Hødden, Room 3, Room 4
  • Icebreaker: Christie’s, Muséplassen 3 (entrance from Olav Ryes vei or the Museum’s terrace.
  • Workshop Dinner: Lanternen, Thormøhlens Gate 51b, 5006 Bergen
  • Side-Event: “Kulturhuset, Room Galleriet, Vaskerelven 8, 5014 Bergen
  • Social activity – guided museum tour: Natural History Museum, Muséplassen 3
  • Social activity – Escape room team game: Fangene på Fortet, Michael Krohns gate 86, 5057 Bergen
  • Social activity – Geophysical Institute visit, Allégaten 70, 5007 Bergen

Social Activities

Make the most of your stay in Bergen and sign-up for one, or more!, of the workshop’s social activities.

Monday 27th May, 17:30-18:20 – Guided tour of the University Museum of Bergen (Natural History). Same location as the icebreaker. There are still 5 slots available (checked at 25.05.2024 12:00CEST)!. Please: register here.

Tuesday 28th May, 17:45-19:00 – Escape rooms team game at Fangene på Fortet. CANCELLED due to too few sign-up.

Wednesday 29th May, 17:30-20:00 – Visit the Geophysical Institute and try our own-brewed New Zealand blonde. Board games and outdoor games (weather permitting) will be available. Maximum 35 participants on a first-come-first-served basis. We have extended registration. Sign up here by 29.05.2024 noon.

Hike to Mount Fløyen: on Tuesday 28th May before the dinner, weather permitting. No sign-up requested for the hike. This is easy terrain and about 3km (45 min)one-way. It is possible to take the funicular instead, for 90,- NOK one-way.

Other events happening in Bergen

Bergen International Festival: A hub for the Northern European arts scene, the festival has a multifaceted program profile renowned for world premieres and new productions of music, opera, theatre and dance. Click on the link to view the programme and book tickets.

Natt Jazz swings into action in late May every year, and in the course of 10 nights, from the 24th of May to the 1st of June. This year, more than 65 concerts are presented. click on the link to view the programme and book tickets.

The 7-mountain tour in Bergen on the 26th of May: Join DNT in walking over 3, 4 or 7 mountains together with thousands of other hikers. The 7-mountain tour in Bergen is a folk festival, where you get to test your endurance. Click the link to find out more (page in Norwegian).

Accommodation

This period is very busy in Bergen so be sure to book your rooms quickly! The workshop room blocking has now been released but the usual booking sites should help you find the right place for you. Here are some useful links:
hotels
hostels
private accommodation – airBnB

Travel information

VISA: Letter of Invitation

A letter of invitation will be issued upon request for visa purposes. Please contact the workshop organisers as soon as possible. A letter of invitation does not constitute any financial commitment on the part of the workshop.

Insurance

The organisers will not accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the workshop or linked social activities. Participants are therefore advised to arrange appropriate insurance cover. Make sure the insurance also applies to cancellation costs.

By plane

Bergen is well connected to several major European hubs through frequent flights from Oslo, Copenhagen, Amsterdam, London or Stockholm. There are also direct routes from Paris, Munich, Zürich, Madrid, and Hamburg – and over 40 other destinations.
Local transport into town

  • Tram: take the Bybanen (https://www.bybanen.no/) directly from the airport to Bergen downtown. It takes about 45 minutes and you can buy a ticket either at a machine on the platform or through their app (called “Skyss”). One ticket lasts for 1.5hr, is valid on all trams and Skyss buses and costs approx. 4 Euros. Get off at the last stop, Byparken to get to the hotel/downtown.
  • Airport shuttle bus (https://flybussen.no/en): choose route: Bergen lufthavn (Airport) Flesland to Bergen Busstasjon, for example. This costs about 170 NOK = ~15 Euros.
  • A taxi will take 20min (more if rush hour) and will cost around 50 Euros (or more if outside 9:00-15:00 or on weekends).

By train

The scenic train between Oslo and Bergen takes you across the Hardangervidda mountain plateau and has iconic stops at e.g. Finse (the highest station on the entire Norwegian railway system, and location chosen to portray the ice planet  in The Empire Strikes Back Star Wars movie).

Oslo-Bergen (430 km, 6 h 40 min; 6 daily departures)

From Sweden:
Stockholm-Oslo (5h 59min if high speed; otherwise 6 h 16 min)
Gothenburg-Oslo (3h 39min)

More info on Norway Trains.

By ferry

Fjord Line runs a daily ferry between Hirtshals (Denmark) and Bergen, via Stavanger.
See routes and times here.

There are also ferry connections between mainland Europe (Denmark, Germany, The Netherlands) and southern Norway (Kristiansand, Oslo). More info here.

Places to eat and drink

Read more 

Guidelines for keynote and standard oral presentations

ALLOCATED TIMES:

    • Keynotes: 30 minutes (20 min presentation + 10 min questions)
    • Orals: 15 minutes (12 min presentation + 3 min questions)

All presentations will be uploaded to a shared location in good time before your allotted time and can be checked via a link shared with presenters. Be aware that you will not be able to use your own laptop.

PRESENTATION FORMAT:

    • Recommended: PowerPoint or PDF. Note: If the presentation is prepared in Keynote, it will be converted to powerpoint.
    • Format recommended: wide screen 16:9
    • File name: Please use the following format: DDMM_HHMM_Surname_VersionNumber
      Example: 2705_1345_Meccia_v1”

Check the date and time of your presentation here: https://bcpu.w.uib.no/workshop-may2024/participation/#programme (downloadable PDF file)

UPLOADING YOUR PRESENTATION:

    • We will send you the upload link by email.
    • You can later upload an updated version so remember to save the file with the new version number.
    • Files will be checked by the technician on-site before the event.
    • Deadline for file uploads and updates is Sunday May 26th at 23:59 (11:59 pm) CEST.

On-site: Please let your session chair know if you additionally want to check the presentation yourself. In that case the chair will get back to you with details on time and place to access your presentation.
Recordings: Video recordings of all plenaries will be available to registered participants. They will be open to the public after workshop manuscript submission. Please let us know if you do not want the recording of your presentation to be available.

Guidelines for pitch presentations

The plenary keynote and standard oral presentations are aimed at providing context and highlighting key results and challenges. The pitches are aimed at briefly introducing additional aspects, including 1 final slide summarizing a couple of key results/challenges to be discussed. The breakout sessions that follow will synthesize “where we are, what are the challenges, and how to address them”. These can be in bullet points or short summaries and include proposals for figures. The final discussion should focus on summarizing the “way forward”. At the end of the workshop we will have defined the key parts of the paper, and in the weeks following smaller groups will write up a draft of the paper.

ALLOCATED TIMES:

  • Pitch presentations: 5 minutes MAXIMUM (including final slide summarizing key results/challenges targeting discussion session topic)

PRESENTATION FORMAT:

    • Recommended: PowerPoint or PDF. Note: If the presentation is prepared in Keynote, it will be converted to powerpoint.
    • Format recommended: wide screen 16:9
    • File name: Please use the following format: PITCH_Surname_VersionNumber
      Example: PITCH_Keenlyside_v1”

    Check the date and time of your presentation here: https://bcpu.w.uib.no/workshop-may2024/participation/#programme (downloadable PDF file)

    All presentations will be uploaded to a shared location in good time before your allotted time and can be checked via a link shared with presenters. Be aware that you will not be able to use your own laptop.

    UPLOADING YOUR PRESENTATION:

    • We will send you the upload link by email.
    • You can later upload an updated version so remember to save the file with the new version number.
    • Files will be checked by the technician on-site before the event.
    • Deadline for file uploads and updates is Sunday May 26th at 23:59 (11:59 pm) CEST.

    On-site: Please let your session chair know if you additionally want to check the presentation yourself. In that case the chair will get back to you with details on time and place to access your presentation.
    Recordings: Video recordings of pitch presentations will be available to registered participants. They will be open to the public after workshop manuscript submission. Please let us know if you do not want the recording of your pitch to be available.